Privacy Policy

1. Who I am

MartKam Digital is a trading name of Martin Kaminski, a sole trader based in Surrey, United Kingdom. In this policy, "I", "me" and "my" refer to that business.

For the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, MartKam Digital is the data controller responsible for your personal data.

2. Data I collect

I may collect and process the following categories of personal data:

Information you give me directly

• Your name and business name
• Email address and phone number
• Your location or area
• Details of your enquiry or project requirements
• Any other information you include in messages to me

Information collected automatically

• IP address (collected by third-party services such as Formspree)
• Cookie data — see the Cookies section below

I do not collect sensitive personal data (such as health information, ethnicity, or financial account details) and I do not knowingly collect data from children under the age of 13.

3. How I use your data

I use the personal data I collect for the following purposes:

• To respond to your enquiry or consultation request
• To provide the web design, SEO or IT services you have requested
• To communicate with you about your project
• To send you a quote or proposal
• To improve my website and services
• To comply with my legal obligations

I will never sell your personal data to third parties, and I will not use it for unsolicited marketing without your explicit consent.

4. Lawful basis for processing

Under UK GDPR, I must have a valid lawful basis for processing your personal data. I rely on the following:

Legitimate interests

When you submit a contact form or enquiry, I process your data on the basis of my legitimate interest in responding to potential clients. I have assessed that this does not override your rights and freedoms.

Contract

When you engage my services, I process your data as necessary to fulfil my contractual obligations to you.

Legal obligation

In some circumstances I may need to process your data to comply with a legal obligation (e.g. retaining records for tax purposes).

Consent

Where I rely on consent (for example for any future marketing communications), you may withdraw it at any time by contacting me at contact@martkamdigital.com.

5. Who I share your data with

I may share your personal data with the following categories of third parties, only to the extent necessary:

Formspree

My contact form is powered by Formspree (formspree.io), a US-based form submission service. When you submit a form, your data is processed by Formspree before being forwarded to me by email. Formspree is compliant with GDPR and processes data under Standard Contractual Clauses for international transfers. You can read their privacy policy at formspree.io/legal/privacy-policy.

Email service providers

I use email to communicate with clients. Emails are processed by my email provider and are subject to their own privacy policies.

Legal requirements

I may disclose your data if required to do so by law, or in response to a valid request from a public authority (e.g. HMRC, a court).

I do not share your data with advertisers, data brokers, or any third party for marketing purposes.

6. How long I keep your data

I retain personal data only for as long as is necessary for the purpose it was collected:

• Enquiry data (no engagement): Deleted within 12 months of last contact if no project begins
• Client project data: Retained for up to 6 years following project completion, in line with HMRC record-keeping requirements
• Email correspondence: Retained for up to 6 years for legal and business purposes

After the relevant retention period, I securely delete or anonymise your data.

7. Your rights

Under UK GDPR, you have the following rights regarding your personal data:

• Right of access — You can request a copy of the personal data I hold about you
• Right to rectification — You can ask me to correct inaccurate or incomplete data
• Right to erasure — You can ask me to delete your personal data in certain circumstances
• Right to restrict processing — You can ask me to limit how I use your data
• Right to data portability — You can request your data in a structured, machine-readable format
• Right to object — You can object to processing based on legitimate interests
• Right to withdraw consent — Where processing is based on consent, you may withdraw it at any time

To exercise any of these rights, please contact me at contact@martkamdigital.com. I will respond within one calendar month of receiving your request, as required by law. There is no charge for making a request.

8. Cookies

Cookies are small text files placed on your device when you visit a website.

Analytics

I do not use Google Analytics, or any other analytics tool, on this website. I do not track how you move between these pages or how long you spend on them.

Third-party content

Fonts are served from this website rather than from Google Fonts, so simply loading a page sends no request to anyone else. The only third party involved is Formspree, and only at the moment you submit the contact form — see Who I share your data with.

Links to my Google, Facebook and Instagram profiles are ordinary links. Nothing loads from those services unless you choose to click through.

If this changes

If I add analytics or any other non-essential cookie in future, I will update this policy and ask for your consent before anything is placed on your device, as the law requires.

You can control and delete cookies through your browser settings at any time. For more information, visit aboutcookies.org.

9. Third-party links

My website may contain links to third-party websites (for example, my clients' websites or social media platforms). These sites have their own privacy policies and I am not responsible for their content or how they handle your data. I encourage you to review the privacy policy of any site you visit via a link from my website.

10. Data security

I take reasonable technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. These include:

• Use of HTTPS encryption across my website
• Limiting access to personal data to those who need it
• Use of reputable, security-conscious third-party services
• Regular review of my data handling practices

While I take every precaution, no method of transmission over the internet is 100% secure. If you have concerns about the security of your data, please contact me immediately at contact@martkamdigital.com.

11. Changes to this policy

I may update this privacy policy from time to time to reflect changes in the law or my practices. When I do, I will update the "Last updated" date at the top of this page. I encourage you to review this policy periodically.

If I make significant changes that affect how I use your personal data, I will take reasonable steps to notify you directly (for example, by email if you are an existing client).

12. Contact me & complaints

If you have any questions about this privacy policy, or wish to exercise any of your rights, please contact me:

If you are not satisfied with my response, you have the right to complain to the Information Commissioner's Office (ICO):

• Website: ico.org.uk/make-a-complaint
• Telephone: 0303 123 1113
• Post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF